Preparing for your board meeting is a process that requires time. The best boards take this seriously and ensure that their board meetings run smoothly. They schedule meetings well in advance, so that board members a chance to accept them (and often, to arrange their schedules). Board members are typically busy and serve on many teams and boards. It is important to coordinate with individual members and their assistants so they can attend board meetings.
As part of your preparation for the board meeting, it is important to ensure that you have the necessary materials prior to the meeting. Send out the finalized agenda and board packet approximately a week prior to the meeting. This will allow the Board Members to read and absorb all of the materials before they attend your board meeting.
Lastly, the day before your board meeting it is an excellent idea to schedule some short calls with your Board Members or their assistants to ensure that they are ready for the meeting. This will allow you to quickly address any issues, such as whether there are new PowerPoint slides that need to handed out prior to the meeting.
Reflecting on the reasons you serve on the board is a great idea. This will help keep you focused during the board’s meeting and ensure you’ve covered all relevant issues.
https://www.boardmeetingsonline.blog/the-difference-between-shareholder-and-stakeholder/